Administrative Specialist l/ll/III
Administrative Specialist l/ll/III
Summary:
The City of Thornton seeks an Administrative Specialist to assist with the day to day operations of its Agricultural Stewardship Office in Ault, Colorado. Thornton currently owns a total of 65 farm houses and 112 farms that are located in Larimer and Weld Counties. The city manages a rental house program and a farm leasing program. This position will provide general office support and property management functions.
Essential Functions:
- Greets and directs visitors and answers telephones; receives and provides assistance for inquiries or refers callers to appropriate person as necessary; routes communications and messages for department personnel.
- Performs administrative support functions such as data entry, typing, filing, reviewing and processing paperwork.
- Compiles data for special projects or reports as assigned.
- Types a variety of materials that may include correspondence, memoranda, reports, communications, resolutions, policies, schedules, or records from prepared or handwritten copy.
- Assumes responsibility for correct spelling, punctuation, grammar and format.
- Utilizes data entry, word processing and spreadsheet software to develop and maintain written communications and information.
- Receives invoices and/or payments; receipts and records payments, balances monies or revenues, researches inconsistencies in records.
- Prepares accounts payable and payroll checks for distribution; prepares payment requests; maintains petty cash accounts.
- Assists with the preparation of divisional or departmental budget information.
- Generates statistics; researches, collects and compiles data; prepares supporting charts; verifies reports for accuracy; collates reports; requests additional information as needed.
- Establishes and maintains a variety of tangible files.
- Files and retrieves information as needed; prepares photocopies of various documents as required.
- Operates standard automated office equipment such as multi-line phones, photocopier, computer, printer, calculator, facsimile, Dictaphone or transcriber.
- May operate two-way radio to receive and transmit information to personnel.
- May transcribe from dictation or rough drafts. May compose correspondence as directed.
- May provide functional supervision of administrative specialists, interns, or contract employees.
- May be required to work overtime.
- Performs other duties as assigned.
EOE.
City of Thornton Full time Employee High school education or GED required. Ault, CO 80229
We are an Equal Employment Opportunity (EEO) employer and does not discriminate on the basis of race, color, national origin, religion, gender, age, veteran status, political affiliation, sexual orientation, marital status or disability (in compliance with the Americans with Disabilities Act) with respect to employment opportunities.