Clerk Of the Board/Public Records Officer
CLOSING DATE: Friday, June 10th 2022 4:00 PM Clerk Of the Board/Public Records Officer Position Summary: We are looking for a qualified and experienced individual to join our Executive Department to provide confidential and highly responsible administrative support to the Executive Director and the Board of Commissioners, and in managing the operations of the Executive Director’s office. This position reports to the Executive Director and participates as a member of the executive team, which includes the Executive Director and Department Directors. Characteristic Duties and Responsibilities: Performs and/or coordinates a variety of staff work for the Executive Director and the Board of Commissioners with considerable independence regarding appropriate practice, policy and procedure, and judgment in determining how matters are handled. Access and work involving confidential information requires the exercise of discretion. Clerk of the Board Schedule, coordinate and attend all meetings, hearings and sub-committee meetings of the Board of Commissioners. Coordinate and compose Board packet materials including resolutions, contracts, agreements, and minutes reflecting actions taken by the Board. Distribute packets to the Board, staff, press and members of the public through printed and electronic communication including the agency website. Receives, screens, and prioritizes internal and external communications to the Board of Commissioners; tracks deadlines, maintains project files and coordinates information flow to and from the Executive Director, Department Directors and the Board of Commissioners. Prepares agendas; researches, compiles, and analyzes data for special projects; collects and assembles data and background materials for a variety of reports and in response to requests from a variety of sources; and writes informational materials. Provides updates, information and input for posting to the agency’s website as they pertain to the Board of Commissioners. Prepares and publishes legal notices as directed and in accordance with established procedures and legal requirements. Designated as the official recipient of service of papers (RCW 4.96) and claims for tortious conduct against the agency and is responsible for communicating such service to the Executive Director and the Board of Commissioners. Maintains project files for the Executive Director and Department Directors, informs them of commitments and deadlines and coordinates final production and distribution of documents. Serves as a Notary Public. Public Records Officer Serves as the Public Records Officer and leads departmental records retention team for the agency. Coordinates the maintenance and retention of all agency records including preservation of essential records for appraisal and transmittal to Washington State Archives for permanent storage. Handles all public records requests, works with other departments for the collection of information or documents for dissemination to the requestor in compliance with the Public Records Act pursuant to RCW 42.56. Executive Assistant In the absence of the Executive Assistant, the Clerk of the Board receives, screens and prioritizes internal and external communications for the Executive Director. This position reports to the Executive Director. Salary Range: The range for this position is $7091 - $9536 per month, commensurate with experience. With rare exception, initial appointments are usually made at Step 1 ($7091). Employees typically progress from Step 1 to Step 2 at six-months from their hire date and annually thereafter with satisfactory job performance. Step increases are based on a seven-step progression in each pay range with each step being approximately 5% higher than the previous step. Benefits: Full-time employees receive a generous benefits package including subsidized medical insurance and fully paid dental insurance for employee and dependents, as well as disability insurance and life insurance. This position participates in the Washington State Public Employees’ Retirement Plan with the option of participating in a state administered deferred compensation plan. Employees receive a generous general leave accrual and 11 holidays pro-rated based on the number of hours worked per pay period up to a maximum of 80 hours per pay period. Kitsap Transit also provides employees and certain dependents with a free transportation pass on Kitsap Transit. Hours of Work: Work is conducted during regular business hours, Monday through Friday. May require occasional evening or weekend work. QUALIFICATIONS Kitsap Transit employees who wish to apply must have a satisfactory performance and attendance record. Kitsap Transit Operators with any of the following criteria in the last twelve months are excluded from recruitment opportunities:
Education and Experience: AA Degree in Business Administration and five years of increasingly responsible administrative/executive support experience, or an equivalent combination of education and experience. Prior experience working with elected officials and in-depth knowledge in and experience with Public Records disclosure pursuant to RCW 42.56 and Washington State records retention guidelines is highly preferred. Knowledge, Skills and Abilities: Following are some highlights of the knowledge, skills and abilities required to be successful in this position.
Licenses/Certifications: Certified Municipal Clerk Certification preferred Notary Public license preferred Working Conditions/Physical Requirements: Positions in this class typically require dexterity of hands and fingers to operate a computer keyboard and other equipment, grasping, feeling, talking, hearing, seeing and repetitive motions. Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met. Kitsap Transit values the safety of our employees, our visitors, and our community. In support of these values, if you are selected for this job you must be fully vaccinated against COVID-19 and submit proof that you are fully vaccinated against COVID-19. “Fully vaccinated” would mean one Johnson & Johnson vaccine, or two Pfizer, or two Moderna vaccinations. Please note that the definition of “fully vaccinated” may evolve based on CDC Guidance. The successful candidate will be expected to meet the qualifications for the position and perform the essential duties with or without reasonable accommodations. Selection Process: After evaluating the completed application packets, we will invite the most qualified applicants to the next step in the recruitment process. We will not make any hiring decisions until all steps in the selection process are completed, including references and background checks. Kitsap Transit does not pay any relocation costs. To Apply: If you decide to apply for this position, please visit our employment link at http://kitsaptransit.appone.com/. Please contact Marianne Rajan in the Human Resources Department at (360) 478-5852 if you have any questions. Closing Date: Your completed application must be submitted online by 4:00 PM, Friday June 10, 2022. You may include a resume; however, it may not be used in lieu of a completed application.
KITSAP TRANSIT IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER |
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FULL-TIME/PART-TIME | Full-Time |
POSITION | Clerk Of the Board / Public Records Officer |
CLOSE DATE | 6/11/2022 |
EXEMPT/NON-EXEMPT | Exempt |
OPEN DATE | 5/20/2022 |
LOCATION | Kitsap Transit - Harborside |
ABOUT THE ORGANIZATION | Kitsap Transit, in Bremerton, is located in one of the most beautiful parts of Washington State. Our administrative offices are located on the waterfront, near the marina and ferry terminal, with sweeping views of the mountains, city, and waterfront. Kitsap County offers an excellent quality of life, including a variety of educational and recreational opportunities. We are close to the water for boating and ferry rides; close to the mountains for climbing and skiing, and close to many pristine areas for camping, hiking, picnicking and sightseeing. Seattle's fine dining and top entertainment is just a 30-minute ferry ride away. Kitsap Transit (KT), a Public Transportation Benefit Area Authority (PTBAA), located in Kitsap County, Washington, was established by the voters in 1982. KT began providing public transportation services in early 1983. KT's ten-member (nine voting members plus one non-voting labor union representative) Board consists of the three Kitsap County commissioners, one Bremerton City council member, one Port Orchard council member, and mayors of the four incorporated cities in Kitsap County: Bainbridge Island, Bremerton, Port Orchard and Poulsbo. Kitsap Transit is an award-winning agency that has been recognized by federal and state agencies for innovative transportation programs. In February of 2011, the Natural Resources Defense Council's Smarter Cities project named Kitsap Transit as one of fifteen US metropolitan regional leaders in transportation innovation and smart transit. The agency's mission statement is:To provide safe, reliable and efficient transportation choices that enhance the quality of life in Kitsap County. |